1. Get the list habit.养成列表的习惯

Lists are essential to help you to manage your overloaded information. You probably use To Do lists all the time; however, lists come in many different forms. Examples include: checklists, planning lists, password lists, reading lists, reference lists, back-burner lists, and goal lists. All your information can be added to a list, or to several lists.

列表对于你管理超负荷信息来说,至关重要。你可能一直在使用“任务表”(To Do lists);然而,列表可以有很多种形式。比如说,核对列表,计划表,密码列表,阅读清单,参照表,无关紧要任务表和目标列表。你所要的信息都可以加到一个或者一些表上。

You can even create lists to keep track of lists. For example, you might have a list of lists for “work” and another for “home.” Lists can be text-based, or visual. If you’re a visual person, you’ll find a mind mapping program likeFreeMind useful.


I use Evernote to manage my lists. You can use Evernote anywhere, on many difference devices. Its “table of contents” feature is wonderful for lists. With this feature, you can select a number of notes which contain lists and you can create a table of contents note for them all with a couple of clicks. Just drag your list notes to the shortcut bar for easy access.

我使用 Evernote来管理我的列表。你可以随时随地使用 Evernote,在许多不同的设备上都可以使用。它的“目录”这一特征功能对列表来说非常棒。有了这个功能,你可以选择一些关键词,链接这些表格,然后你只需要点击几下,就可以给这些关键词创建一个目录。只要把你的列表关键词拽到你的快捷栏上,你就可以方便使用了。

2. Create and manage collections of reference material and people.创建并管理参考资料,参考人员合集

You have reference material you need to access at work, such as price lists and operations manuals. You also have reference material for home. Your home reference material might include insurance policies and manuals for your car and security system.


If your work reference material has been digitized, store it in Evernote. Keep printed material in a filing cabinet, or on a shelf.


Most of your home reference material won’t be digitized. Store insurance policies in a fireproof safe, and other material, like manuals and tax returns, on a shelf, or in a drawer. Digitize home reference material when you have time, but keep the originals.


Vital: make lists of your reference materials, so you know where a specific reference is stored. Keep these lists in Evernote.


3. Organize long lists and folders from A to Z.将你那长长的表格和文件夹按照A-Z排列

You need a way to organize long lists and folders of material. The easiest way is to sort materials alphabetically. You can also sort your material by date. You may also want to use a combination of both.


For example, if you’re organizing work material on your computer, you may choose to create a new folder for each year, then sub-folders for each month, or sub-folders for each client.


4. Archive old and out-of-date materials.将旧资料或者过时不用的资料归档

Decide when you’ll archive materials you no longer need, both on your computer, and print materials. You can choose to archive once a year. However, archiving once a month can be more efficient.


If you choose to archive once a month, schedule some time on the last working day of the month.


Move computer materials to archive folders. Buy large plastic archive boxes for print materials, and move materials from your filing cabinets to the archive boxes.


5.Add labels to your boxes, so you can see what they contain at a glance.在你的盒子上添加标签,这样你就可以一眼看出盒子里装的什么文件了。

Some things need to happen on specific dates, so if you have lots of print materials, you need a tickler file. Ticklers are date-labelled folders, one for each day of the month. File your materials in the appropriate future day’s folder, so you can deal with the contents on that day. You can create separate tickler files for work and for home.


Need a computer tickler file? Evernote’s reminders work well. You’ll be reminded of notes on any date you choose.


6. Decide whether you’re optimizing material for storing or retrieving.选择你整理的材料是用来存储的还是为了查阅的

If you think you’ll rarely need to look at something again, archive it in an archive box, or in an archive folder on your computer. These kinds of materials include old tax returns, completed project files, materials for events like weddings after the big day, and photos.


Things you need daily, like passwords, timetables and price lists, need to be stored so you can retrieve them in seconds. Put print material within arm’s reach, and store digital materials so you can access them with just a click.


7. Build productive habits: establish a daily routine to manage information. 养成高效习惯:学会每天例行整理信息

Information arrives constantly. Email can be a hassle, so establish an “inbox zero” habit. Be ruthless. Delete, delete, delete. Schedule email replies, or reply immediately, with as short a response as possible. Check your email no more three times a day.


At work, if you’re not sure where a document belongs, store it on your physical or computer desktop. File everything on both desktops at the end of the working day.


At home, deal with the day’s mail immediately, and trash what you can. Put everything that needs a response in your tickler file.


8. Cut down on input so you can focus on output.切断输入,专注输出

Consider going on an information diet so you can be more productive:


Like any good diet, the information diet works best if you think about it not as denying yourself information, but as consuming more of the right stuff and developing healthy habits.


How much of your information overload is just a habit? You may decide that you don’t need to check Facebook three times a day.


9.Take regular breaks to avoid overwhelm.定期休息一下,以免被压垮

Try this useful free Web app: Do Nothing for Two Minutes. As the name suggests, you’re encouraged to do nothing on your computer for two minutes. If you touch your mouse or your keyboard, you fail.

试一下这个有效又免费的网页应用:两分钟啥也不做(Do Nothing for Two Minutes)。就像名字一样,你被鼓励在你的电脑上什么也不做两分钟。如果你动了你的鼠标或者键盘,你就失败了。

This app encourages you to take breaks. Not only does a break clear your mind, it reduces stress. Think of the two minutes as a way of rebooting your brain.


10. Prioritize items daily, weekly, and monthly.把每天、每月、每年的事项按照优先次序排列好

You’ll feel overwhelmed and overloaded with information unless you set priorities. At the start of each month, create a priorities list which will help you to achieve your goals. Then break the list down into weekly and daily priorities.


Prioritize your tasks at the beginning of the day. Do the highest priority tasks first. If you need to complete a sales report for a board of directors meeting, that’s your main priority for the day. Checking your email can wait until you’ve completed the report



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